Director, Finance & Administration (Pathology and Laboratory Medicine)

Job Summary:

The position is responsible for the financial and administrative activities of the department under the authority of the Department Chair and the Vice Dean for Finance & Administration.  Provides support for the Department of Pathology and Laboratory Medicine activities such as faculty support, professional practice management, research administration, financial analysis, and educational and training programs. These activities include, but are not limited to:

• Development and execution of strategic planning initiatives
• Oversight of the business and administrative functions within the clinical (including revenue cycle), research (pre-award and post-award), education, contract, and human resource activities of the department.
• Budget development, manage and monitor revenue and expenses, including execution of variance action plans.
• Oversee all faculty and staff related issues and transactions, including management compensation plans, recruitment, and onboarding. 
• Responsible for productivity and efficiency of operations across all functions.

Provide administrative leadership in the formulation, interpretation and management of all policies, procedures, and programs.

Job Duties:

1. Oversees the development and execution of clinical, research, educational and administrative strategic planning initiatives, including alignment with LSOM and Institutional priorities.
2. Directly manages and maintains the department’s all-funds budget, including financial planning efforts with an emphasis on executing strategic initiatives.  Coordinate the compilation of and prepare operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions. 
3. Oversees all details related to contract management, including negotiations, deliverables, invoicing, accounts receivable, reporting, and operations.
4. Serves as the senior most non-faculty administrator for the department.  Serves as point-of-contact for all staff related issues and transactions, including management of all personnel transactions and justifications.  Manages and sets/adjusts rates of pay and hours of work.  Manages complaints and grievances and discipline when necessary.  Develops, communicates, and manages productivity standards, goals, and expectations for department staff.  Oversees staff on-boarding, including training, access, schedules, culture integration, etc.  Manages employee development and retention by effectively leading, motivating, and mentoring departmental/clinical personnel.
5. Serves as the point-of-contact for all faculty related business and administrative processes and transactions and supports promotion and tenure processes.  In concert with the Department Chair, develops, presents, and manages the department’s faculty compensation plans, faculty assignments and deployment.  Develops, presents, and maintains faculty productivity and efficiency reports across all missions.  Oversees faculty on-boarding procedures, including credentialing, privileging payer enrollment, access, schedules, and culture integration, etc.
6. Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures, and programs.  Oversees all non-salary transactions, capital expenditures, following all procurement policies and procedures.  Manages and tracks all details related to LSOM and Institutional commitments to the department, including reporting on deliverables and invoicing.
7. Oversees the department’s clinical revenue cycle functions, including identifying issues and solutions to optimize charge capture, lag, coding accuracy, initial denials, and controllable write offs.
8. Acts as a liaison between the offices of the Dean, Institution Offices, departments, and affiliates.
9. Services as the point of contact and works in partnership with Central Support Centers for all business and administrative functions for the Department, including financial, business operations, clinical revenue cycle monitoring, staff management, faculty administration, legal issues, contract management, regulatory issues, internal and external audits, procurement processes, space management, grant management, information technology, etc.  Develops and maintains productive relationships with all levels of administration, faculty, and outside organizations to coordinate department business, accomplish directives, and facilitate the resolution of issues. Works collaboratively with the center/departmental leaders to assess productivity and efficiency of operations for the purpose of ensuring performance and achievement of goals (i.e., departmental workflow, laboratory/programmatic operations, faculty productivity, etc.) 
10. Provides administrative leadership and works in partnership with Research Administration Services Center for all extramural research processes, including clinical trials, grant submissions and post award activities.  Serves as point of contact for principal investigators’ business and administrative needs.
11. Develops, plans, and directs special projects which may include space renovations, space allocations, staffing, equipment, purchases, strategic plans, leasing of off-campus space and services.
12. Performs all other duties as assigned.

Education:

Master's degree in Healthcare Administration, or Business Administration, Finance or a directly related field is required. 

Experience:

Seven (7) years of accounting or related business experience to include five (5) years of supervisory experience is required.  

Prefer a candidate with Pathology or Laboratory Medicine work experience.

Supervisory Requirements

• Received: Work is performed under general supervision of the Department Chair and Vice Dean for Finance & Administration
• Given: Provides supervision and management of departmental staff.
• Has the authority to direct the work of others, hire or fire employees, or provide recommendations as to the hiring, firing, advancement, promotion or any other change of status of other employee.